Advantages of Implementing a Sales Module for Your Business
The Sales Module for Your Business provides capabilities to manage all stages, starting from identifying potential customers, monitoring client orders, initiating orders for delivery, generating invoices, and receiving customer payments. Customers and sales are crucial to both businesses and ERP systems. They provide the linkage between customer orders, which create demands for a business, and the corresponding cash flows, which are essential for the continuous operation of a company.
Advantages of the Sale Module for your Business:
The Sales module provides several benefits for businesses. Some of them are listed below:
1) Analysis of Sales:
There is a user-friendly on-screen sales reporting tool that enables you to create and store your sales-related data effortlessly. To obtain information on the top salesman from the previous month or the total sales of ‘blue widgets’ in the last year, you can effortlessly utilise the ERP sales analysis tool. You have the option to save all the reports to your favorites, allowing you to retrieve them whenever needed.
2) Generating Quotes:
Generating quotations with the latest sales management ERP software system is efficient and effortless, as it utilises pre-existing client, services, or product data. You just need to enter the customer’s name and the desired products, and the ERP system will handle the rest of the tasks. Most fields are auto-filled by the ERP sale module. But for those that are not, you can enter some of the information and a list will appear for you to select the correct option.
3) Enhance Productivity:
Undoubtedly, the primary objective of the sales and distribution activity is to enhance productivity and profitability. By utilising the suitable ERP sales module, you can effectively address customer needs, enhance reaction time, and efficiently attain your sales objectives. An analysis of the sales data can provide more accurate predictions regarding your future sales success. Moreover, there is also an effective communication channel between the customers and the sales staff, facilitating customer satisfaction and retention.
4) Centralised Platform:
The ERP system facilitates the consolidation of vital data into a centralised platform, enabling the sales team to efficiently manage, monitor, and track each step of the sales process. With the establishment of a consolidated database, the team experiences enhanced efficiency in locating and preventing data duplication.
5) Automation of Tasks:
ERP automates several tasks like scheduling customer appointments, following up with clients, evaluating rivals, and other operations. This automation significantly enhances overall performance and efficiency. Implementing order scheduling and tracking delivery processes ensures that clients receive their products promptly, hence enhancing customer satisfaction ratings. The efficient features facilitate expedited task completion, hence generating more leads and improving sales effectiveness.
Features of Sale Module for your Business:
Every organisation has unique sales requirements, however, there are essential aspects that should be included in the sales module of an ERP system.
1. Database of Customers:
The entity refers to the person or organisation with whom you conduct business.
The ERP sales system enables you to categorise consumers according to your business needs, such as by product or geography. The advanced functionalities encompass prospecting tools, sales funnel management, and linked customers, which are also there in a Customer Relationship Management (CRM) system.
2. Orders with Several Tiers:
An individual client can purchase multiple distinct products. The order form used by the sales staff has distinct sections for product description, amount, number, and other relevant details.
These items can be divided into separate lines, each with varying quantities and delivery dates. Alternatively, the customer can specify a specific date for the delivery.
Presumably, the customer desires an expedited delivery of the pacifier boxes, as they are urgently required at their store, in comparison to the other products. When properly configured, ERP efficiently supports this configuration.
For instance, the customer’s specified date can be designated in the system as either the date of shipment or the date of delivery, with the distinction being the time it takes for the item to be transported.
3. Quotations:
In the ERP Sales module, quotes function similarly to orders, but without a formal commitment to supply the goods or services. They also have a specific duration of validity, typically indicated by the expiration date. Once talks have been successfully concluded, the ERP system will enable you to turn the quote into an order.
4. Projection of Future Sales:
This refers to the anticipated level of consumer interest in products, commonly known as sales, in the upcoming period. ERP software employs several statistical techniques to forecast the future. These techniques are based on previous sales data, seasonal patterns, present market conditions, and other relevant aspects.
5. Maximum Credit Amount:
The majority of firms establish credit limitations for their consumers.
In this manner, the ERP software will initiate a notification if orders for a certain customer exceed the established credit limit. From now on, this customer will only have the ability to make new orders once they have paid for their past orders. This measure protects your business interests and guarantees that you do not encounter multiple instances of unpaid sales.
6. Accumulated Work that has not been completed yet:
An ERP sales module must provide a dependable database that allows users to get information on all open orders, organized according to their delivery-due dates.
Orders scheduled for delivery in the upcoming month are expected to be either in the production or procurement stages, but those with a 6-month timeframe are unlikely to have any current action planned.
7. Distribution Areas:
Although not required, this functionality is very desirable. The ERP sales module can analyse sales data and provide a breakdown of sales by executives, organised according to different regions. In this manner, a specific executive will assume accountability for all sales-related tasks in that specific area. These tasks include managing bookings, processing orders, monitoring backlogs, and tracking deliveries.
8. Returns of Sold Items:
Customers may seek to initiate returns for many reasons, such as product problems, quality concerns, accidental duplicate orders, and other similar factors. In the absence of an adequate returns management system, the risk of encountering data redundancy, inaccuracies, and disarray is higher.
Conclusion:
An effective ERP sales module for your business should have a well-designed mechanism to handle sales returns. CherryBerry ERP is a powerful and efficient cloud-based ERP system that may enhance overall efficiency and productivity. It does this by revolutionising your sales process. To demonstrate the precise benefits of our software for your organisation, simply schedule a convenient time to book a demo with us. Our executives will guide you through the solution and address any inquiries you may have.